Receiving Inspection Checklist for an Imported Milk Separator
An imported separator is usually unpacked long after it was packed, so a short receiving inspection protects both the machine and your position if something is wrong. This checklist covers what to check when the shipment arrives and what to record before the machine enters your daily routine.
It is a receiving procedure, not a substitute for the supplier's documentation. Confirm the specification, the documents included and the applicable commercial terms with the supplier for your exact order.
Scope of this guide: this is the procedure for a new machine arriving from your supplier, and it assumes the order paperwork still exists. If you are inspecting a second-hand machine before paying, the questions are different — the model may be unconfirmed and consumable parts may be unavailable — so use the used-machine inspection guide instead. If you are matching a replacement part to a machine you already own, use the parts inquiry checklist.
1. Keep the order paperwork together
Before the shipment arrives, keep the quotation or pro forma document, the packing list, and the written confirmation of the model and electrical configuration in one place.
When the shipment arrives, compare the delivered model marking and the quantity against those documents. If the model or quantity differs from what was confirmed, stop and contact the supplier before using the machine.
2. Inspect the outer packaging before you unpack
Look at the carton or crate for crushing, punctures, water marks, or a broken seal. If the packaging is visibly damaged, photograph it, and where the carrier's process allows it, note the damage on the delivery document before signing.
Unpack over a clean surface and keep the packing material until the inspection is complete, in case a claim has to be documented.
3. Match the delivered machine to the confirmed configuration
Check the model marking and any nameplate information against the quotation, including the electrical information for your supply. Do not connect the machine to power until the marked voltage and frequency match your local supply and the confirmed configuration.
If the marking is missing, unreadable, or different from the confirmed specification, contact the supplier before proceeding.
4. Inspect the milk-contact parts
Remove the bowl assembly and the parts you can access safely, then inspect:
- The bowl body, rim, and centre opening for dents, cracks, or deformation — see the bowl assembly for the parts that make up this group.
- The disc stack for bent edges, deep scratches, or discs that do not seat correctly — compare against the disc stack and the single replacement disc.
- Seals and gaskets for cuts, flattening, or a profile that does not match its seat — the sealing O-ring set shows the components in this group.
- Outlets, spouts, and connectors for cracks, blocked passages, or damaged threads — compare with the collection spout set.
- Locking hardware and the motor mounting area for missing or loose fasteners — see the motor mounting bolt set and the locking nut.
Record what you find with photos taken before cleaning, then clean and dry the parts before assembly. A component that is still wet or has residue on it is difficult to inspect accurately.
5. Confirm packing completeness
Compare the contents against the packing list: the machine, the parts you can access, the accessories, and the documents that were confirmed for your order.
If something in the confirmed list is missing, list it item by item with photographs and contact the supplier before the machine is put into service.
6. First power-up checks
Once the electrical configuration has been confirmed and the assembly is complete:
- Place the machine on a level, stable surface with enough clearance around it.
- Start the machine without milk, listen for unusual noise, and watch for vibration or movement of the base.
- Stop immediately if you hear scraping, knocking, or if the machine moves on the surface.
- If the machine stops abnormally or a fuse interrupts the supply, do not bypass the fuse or continue operating. Contact the supplier with the machine model, the operating symptom, and photos.
Confirm the recommended operating and cleaning procedure for your model before processing milk.
7. Record the receiving inspection
Keep one record for the machine and add to it over time.
| Record item | What to write |
|---|---|
| Order reference | Quotation or order number, delivery date |
| Model and electrical marking | What is stamped or printed on the machine |
| Packaging condition | Visible damage and photos taken |
| Parts inspected | Bowl, discs, seals, outlets, hardware |
| Findings | Visible damage, missing items, unusual noise or vibration |
| Follow-up | What was reported to the supplier and when |
8. If something is wrong
Contact the supplier with the order reference, the model and electrical marking, clear photographs, and a short description of the symptom. Do not disassemble the motor, modify the electrical parts, or attempt a repair that the supplier has not confirmed, because that can make the case harder to resolve.
For parts and compatibility questions, use the replacement parts catalog and confirm the machine assembly before ordering. The buyer document checklist covers what to request before the order is placed, and the cleaning and reassembly checklist covers the routine that follows the first inspection.
Send the receiving record, photos, and the confirmed configuration details through the ANDUUK contact page for a review.
Related maintenance resources
Use the ANDUUK replacement parts catalog to match seals, discs, outlets, motor components and cleaning tools to the correct machine assembly.
Browse replacement parts · Read the cleaning and reassembly checklist · Read separator FAQs